INFORMATION ON AREA ACADEMIC STAFF
Recruitment and
Management
Information
on Benchmarked Standards
5.1.1 State
the policy and procedures for the recruitment of academic staff.
5.1.2 State
the terms and conditions of service.
5.1.3
State the minimum
qualification of the academic staff required for the delivery of this
programme.
5.1.4 State
other requirements which would be the basis for the decision in the appointment
of an academic staff for this programme.
5.1.5 Provide
data to show that the staffing profile matches the range and balance of
teaching skills, specialisations and qualifications required to deliver the
programme.
·
Current
Academic Staff Listing and Responsibilities
5.1.6
Provide a summary
information on every academic staff involved in conducting the programme:
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Name and designation of academic staff
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Appointment status (full-time, part-time,
contract, etc.)
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Nationality
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Modules taught in this programme
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Modules taught in other programmes
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Academic Qualifications
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Past Work Experience
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Quallifications, Field of Specialisation, Year of
Award
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Name of awarding institution and Country
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Posi-tions held
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Emplo-yer
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Years of Service (Start and End)
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1
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2
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3
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4
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5
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5.1.7
Provide Curriculum
Vitae of each academic staff teaching in this programme containing the
following:
i. Full
Name
ii. Academic
Qualifications
iii. Current
Professional Membership
iv. Current
Teaching and Administrative Responsibilities
v. Previous
Employment
vi. Conferences
and Training
vii. Research
and Publications
viii. Consultancy
ix. Community
Service
x. Other
Relevant Information
5.1.8 State
the mechanisms and procedures for monitoring and appraising academic staff
performance, for ensuring equitable distribution of duties and responsibilities
among the academic staff, and for determining the distribution of rewards.
5.1.9 Describe
the processes and procedures in managing the discipline of the academic staff.
5.1.10
Describe the
policies, criteria and processes in the appointment of, and promotion to, academic
positions, such as associate professorship and professorship.
·
Future
Academic Staff Requirements
5.1.11
Provide the following
information:
- Staff—student
ratio for this programme
- Academic
staff needs analysis
(including
Timetabling and Scheduling of Staff)
- Student number
projections
- New academic
staff acquisition plan
5.1.12
Describe how the HEP
improves its recruitment of staff to meet its goals and show how this has
contributed to the overall quality of the programme.
Information
on Enhanced Standards
5.1.13
Describe how the HEP
balances its recruitment between all levels of academic and non-academic staff
and between local and international academic staff with multi-disciplinary
backgrounds.
5.1.14
Describe the nature
and extent of the national and international linkages to enhance teaching and
learning of the programme.
5.1
Service
and Development
Information
on Benchmarked Standards
5.1.1
Provide information
on the departmental and institutional policy on service, development and
appraisal of the academic staff.
5.1.2
Indicate the
mechanisms that are in place for academic staff training in teaching and
learning.
5.1.3
Describe the
mechanism used to identify the manpower needs of the programme and training of
the staff.
5.1.4
Do the expertise of
the current academic staff match with what is needed to deliver the programme?
Provide information of the compatibility between the teacher and the module in
a matrix form.
5.1.5
Provide information
on the research focus areas of the academic staff and show how they relate to,
or support, teaching-learning of the programme.
5.1.6
State the mechanisms
and procedures for professional development and career advancement of the
academic staff (e.g., study leave, sabbatical, advanced training, specialised
courses, re-tooling, etc.)
5.1.7 Describe
the policy on consultancy and private practice.
5.1.8
Describe the mentoring system for new academic staff.
5.1.9
Describe the
engagement of the academic staff in community service activities. Evaluate the
extent to which the activities are taken into consideration in appointment and
promotion exercises.
5.1.10
Give evidence of
national and international recognition of academic staff members (e.g., journal
editorship, service as peer reviewers, consultancy, and expert group and
committee membership).
Information on Enhanced
Standards
5.1.11
Describe how the
academic staff are given the opportunity to participate in professional,
academic and other relevant activities at national and international levels. How is this participation appraised and its
results utilised for purposes of enhancing the student experience?
5.1.12
Provide information
on the involvement of the academic staff in research activities.
5.1.13
Describe the
provisions for allowing advanced enhancement for academic staff.
INFORMATION ON AREA
6: EDUCATIONAL RESOURCES
6.1
Physical
Facilities
Information on Benchmarked Standards
6.1.1
List all the physical
facilities and indicate those specifically related to the programme.
Table 5. List of
physical facilities
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Facilities
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Current
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Projection of Addition
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Year 1
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Year 2
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No
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Capacity
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No
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Capacity
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No
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Capacity
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1.
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Lecture
Halls
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2
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Tutorial
Rooms
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3.
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Discussion
Rooms
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4
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Laboratories
and Workshops
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- IT Lab
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Science Lab
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-Engineering
workshop
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-Processing
workshop
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Manufacturing
workshop
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Studio
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Others
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5
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Library
and Information Centres
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Learning
Support Centres
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6.
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Learning
Resources Support
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7.
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Student Social
Spaces
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8.
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Other
Facilities
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6.1.2 Describe the adequacy of the physical
facilities and equipments (such as workshop, studio, laboratories) as well as
human resources (for example, laboratory professionals, technicians).
6.1.3
Identify current
unmet needs and needs that may arise within the next several years.
6.1.4 Provide
information on the clinical and practical facilities for programmes which
requires such facilities. State the location.
6.1.5 Demonstrate
arrangement procedures that meet the programmes specific requirements in
practical and industrial training.
·
Library and Information Centre
6.1.6 State
the database system used in the library and information centre.
6.1.7 State
the number of staff in the library and information centre and their qualifications.
6.1.8
Describe resource
sharing and access mechanisms that are available to extend the library’s
capabilities. Comment on the extent of use of these facilities by academic
staff and students. Comment on the adequacy of the library to support the
programme.
6.1.9 List
the reference materials related to the programme:
Table 6. Reference
materials supporting the programme
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Resources
supporting the programme (e.g., books, online resources, etc)
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Number
of Journals
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State other
facilities such as CD ROM, Video and electronic reference material
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Number of Title
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Number of Collection
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Number of Title
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Number of Collection
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6.1.10 Describe the mechanism to obtain feedback
from students and staff on the library policy, services and procedures.
·
Information and Communication Technology
(ICT)
6.1.11 State the policy on the use of ICT in
the department. Describe the ICT infrastructure that supports the department
and the programme.
6.1.12
List the ICT staff
and their qualifications that support the implementation of the ICT policy at
the departmental level.
6.1.13
State the specific
ICT requirement of this programme and how they are provided.
6.1.14
Indicate what plans exist
to
improve the educational facilities -- physical, library and ICT -- in
line with the development in teaching practice.
Information
on Enhanced Standards
6.1.15 Explain how the HEP periodically reviews
the adequacy, currency and quality of its educational resources and the role of
the department in these processes.
6.1.16
Describe how students
are provided with opportunities to learn the various and most current methods
to access information.
6.1.17
How are these
facilities user friendly to those with special needs?
6.2
Research
and Development
(Please
note that the standards on Research and Development are largely directed to
universities offering degree level programmes and above.)
Information on Benchmarked
Standards
6.2.1
Describe the
facilities and the budget allocation available to support research.
6.2.2
Describe the major
research programmes of the department and the academic staff involved in them.
6.2.3
Describe how the HEP
encourages interaction between research and learning. Show the link between the
HEP’s policy on research and development and the teaching-learning activities
in the department.
6.2.4
State any initiatives
taken by the department to engage students in research.
Information
on Enhanced Standards
6.2.5 Show
the link between research, development and commercialisation.
6.2.6
Describe the
processes where the department review its research resources and facilities and
the steps taken to enhance its research
capabilities.
6.3 Educational Expertise
Information
on Benchmarked Standards
6.3.1
Describe the policy and practice
on the use of appropriate educational expertise in the planning of educational
programmes and in the development of new teaching and assessment methods. (Refer
to the preamble to Area 6: Educational Resources on pages 23-24)
Information
on Enhanced Standards
6.3.2 Describe the access to educational expertise,
both internal and external, and its utilisation for staff development and
research.
6.4 Educational Exchanges
Information on Benchmarked
Standards
6.4.1
Describe the
department’s practice in collaborating and cooperating with other providers,
nationally and internationally, in compliance with the HEP’s policy.
6.4.2
Indicate how these
are disseminated to students and faculty.
Information on Enhanced Standards
6.4.3
Describe the future
plans to strengthen national and international collaborative activities.
6.4.4
Describe the
facilities and financial allocation to support these exchanges.
6.5 Financial Allocation
Information
on Benchmarked Standards
6.5.1 Indicate
the responsibilities and line of authority in terms of budgeting and resource
allocation in the HEP.
6.5.2 Demonstrate
how the financial allocation dedicated to the programme -- and its utilisation
-- is sufficient for it to achieve its purpose.
Information
on Enhanced Standards
6.5.3
Describe how those responsible
for the programme enjoy sufficient autonomy to allocate and utilise resources
to achieve the programme objective.
INFORMATION ON AREA 7: PROGRAMME MONITORING
AND REVIEW
7.1
Mechanisms for
Programme Monitoring and Review
Information on Benchmarked
Standards
7.1.1 Explain
how the department evaluates this programme.
7.1.2
How are the student
performance and progression analysed in relation to the objective of the
programme?
7.1.3
Describe the
processes, procedures and mechanisms for
monitoring and reviewing the curriculum.
7.1.4
Describe the
relationship between the process of curriculum monitoring and review and the
achievement of programme learning outcomes.
7.1.5 Describe
how the HEP utilises the feedback from programme review in programme
development.
7.1.6 Describe
the structure and its workings of the programme review committee.
7.1.7 Describe
the responsibilities of the parties involved in collaborative arrangements.
Information on Enhanced
Standards
7.1.8 How
does the self-review process assist in identifying weaknesses and in improving
the programme?
7.1.9
Describe the
mechanism utilised by the HEP to monitor the performance of its graduates. How
does this impact the curriculum review process?
7.2
Involvement
of Stakeholders
Information on Benchmarked Standards
7.2.1
Which stakeholders
are consulted in programme monitoring and review? Describe the involvement of these
stakeholders.
7.2.2
Show how the views of
these stakeholders are taken into consideration.
Information on Enhanced Standards
7.2.3
Explain how the
department informs the stakeholders of the result of the programme assessment
and how are their views on the report taken into consideration in future
programme development.
7.2.4
Show how feedbacks
obtained from stakeholders are incorporated in a programme review exercise.
7.2.5
How are professional
bodies and associations engaged in programme monitoring and review?
INFORMATION ON AREA
8: LEADERSHIP, GOVERNANCE AND ADMINISTRATION
8.1
Governance
Information
on Benchmarked Standards
8.1.1 Show how the policies and practices of the
department are consistent with the larger purpose of the HEP.
8.1.2 Describe
the governance structure and functions, and the main decision-making components of the department, as well as the
relationships between them. How are these relationships made known to all
parties involved? What effect do these relationships have on the programme?
8.1.3
Indicate the type and
frequency of meetings held during the past academic year.
8.1.4
Show evidence that
the department board is an effective
policy-making body with adequate autonomy.
8.1.5
Describe the extent
of autonomy and responsibilities agreed upon by the HEP and its campuses or partner institutions to assure
functional integration and educational quality.
Information on Enhanced Standards
8.1.6
Describe the
committee system in the department and how it utilises consultation and
feedback, and considers market needs analysis and employability projections in
the programme development and review.
8.1.7 Describe
the representation and role of the academic staff, students and other
stakeholders in the various governance structures and committees of the
department.
8.2
Academic
Leadership of the Programme
Information on Benchmarked Standards
8.2.1 Explain
the selection process and job description of the academic leader of the
programme. State his name, qualification and experience.
8.2.2 Describe
the management structure of the academic programme by showing the
responsibilities of each individual involved in the structure.
8.2.3 State
the procedures and criteria for selection, appointment and evaluation of
academic leadership in the programme.
8.2.4
Describe the relationship
between the programme and the HEP
leadership in matters such as recruitment and training, student admission, and
allocation of resources and decision-making processes.
Information
on Enhanced Standards
8.2.5 Describe how the performance of the programme
leader is periodically evaluated.
8.2.6 Show how the programme leader creates a
conducive environment to generate innovation and creativity in the department.
8.3 Administrative and Management Staff
Information
on Benchmarked Standards
8.3.1 Describe
the structure of the administrative staff which supports the programme.
8.3.2 Explain how the number of the
administrative staff is determined in accordance to the needs of the programme
and other activities. Describe the recruitment processes and procedures. State
the terms and conditions of service.
8.3.3 State the numbers required and available, job category
and minimum qualification of non-academic staff for this programme.
Table 7.
Non-academic staff for the programme
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Job
Category
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Numbers
required
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Current
numbers
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Minimum
qualification
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2
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3
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8.3.4
Provide details of
each staff assisting in this programme containing their name, academic
qualifications, current responsibilities and other relevant information.
8.3.5
State the mechanisms
and procedures for monitoring and appraising staff performance, for ensuring equitable
distribution of duties and responsibilities among the staff, and for
determining the distribution of rewards.
8.3.6
Describe the
processes and procedures in managing the discipline of the staff.
8.3.7
State the mechanisms
for training and career advancement that are available in the department.
8.3.8
Describe how the
department conducts regular performance review of the programme’s
administrative and management staff.
Information
on Enhanced Standards
8.3.9
Describe the training
scheme for the administrative and management staff and show how this scheme
fulfils the specific and future needs of the programme.
8.4 Academic Records
Information
on Benchmarked Standards
8.4.1 State the policies on the secure
retention and disposal of student and academic staff records at the departmental level and show its
consistency with that of the HEP.
8.4.2
Describe how the
department ensures the rights of individual privacy and the confidentiality of
records.
Information
on Enhanced Standards
8.4.3
Describe the
department’s review policies on security of records and its plans for
improvements.
INFORMATION ON AREA 9: CONTINUAL QUALITY IMPROVEMENT
9.1 Quality Improvement
Information
on Benchmarked Standards
9.1.1 Show
how the department supports and complements the HEP’s policies, procedures and
mechanisms for regular reviewing and updating of its structures, functions,
strategies and core activities to ensure continuous quality improvement.
Identify those responsible for continual quality improvement within the
department.
9.1.2 Describe
the contribution and participation of stakeholders towards improvement of the
programme.
9.1.3 What are the policies, strategies, plans,
procedures and mechanisms of the department to review and update its mission,
structures and activities?
9.1.4 Explain
the frequency of reviews undertaken and the resulting improvements.
9.1.5 Describe
the recent and projected activities undertaken with the purpose to ensure that
the department remains responsive to its changing environment.
Information
on Enhanced Standards
9.1.6
Describe the role and
the effectiveness of the person or unit responsible for internal quality
assurance of the department. What is his/its status in the department?
9.1.7
What steps are being
taken by the department to build a culture of quality?
PART D: PROGRAMME SELF-REVIEW REPORT
In its application for Full Accreditation of a
programme, the HEP through the department concerned needs to prepare a Programme
Self-Review Report (PSRR). The Report is a narrative of the findings of the
internal quality audit conducted by the department. In doing the PSRR the
department is guided by Section 4.1 of this Code
of Practice. The department may also want to refer to Section 6 of this
Code for further guidance.
In summary, the Self-Review Report should include the following:
·
Strengths of the
programme in meeting its goals;
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Areas of concern that
need to be addressed;
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Strategies for
maintaining and enhancing the strengths of the programme;
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Steps that have been
taken to address the problem areas; and
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Conclusions and
recommendations for improvement.
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