There are also many highly codified forms of politeness in correspondence by email and by administrative letters in the administration universe. They are used to open any type of letter or email in a cordial manner, but also to close them. It is imperative to know some of them, but also to perceive the nuances between these different formulations.
We offer you in this article the most used forms of politeness administration.
ADMINISTRATION POLICY FORMS
Please accept, madam / sir, the expression of my cordial greetings.
Please accept, madam / sir, the expression of my cordial greetings.
Please accept, Madam Ambassador/Sir Ambassador, the assurance of my respectful consideration.
Please accept, Madam / Sir, the expression of my best regards.
Please accept, Madame / Monsieur le Préfet, the assurance of my respectful greetings.
I have the honor to send you...
I have the honor to ask you to kindly...(to a superior)
INTRODUCTORY ADMINISTRATION POLICY FORMS
In response to your email from...
Further to your letter of... or Further to our telephone conversation of...
I have the honor to acknowledge receipt of your letter of...
I have the honor to inform you that...
I have the honor to report to you... , I have the honor to present to you...
I have the honor to send you...
I have the honor to ask you to kindly...(to a superior)
I have the honor to inform you that...
By letter recalled in reference...
I have the honor to inform you...
I would be grateful...
TO EXPRESS A REQUEST - ADMINISTRATION POLICY FORMS
I beg you to please...
I would be grateful if you would
Use of verbs: to report to, to expose to, to request of, to propose to, to beg kindly (to a hierarchical superior)
Take the attachment of: contact a person to obtain their agreement on a matter (attachment = written approval)
To be unable to: is used for “not being able”
Kindly: idea of deference, courtesy
Leave it to: can only be used by a superior
ADMINISTRATION POLICY FORMULAS TO EXPLAIN FACTS
Use the present indicative: add, note, observe, report, confirm, specify, underline, consider, note, recall
Use the formulas: I allow myself to..., I think I have to..., I take note..., I think I have to draw your attention...(authoritarian formula)
Use more flexible formulas: I take note..., I do not miss..., I am aware that...
ADMINISTRATIVE POLICY FORMULAS TO CONCLUDE:
also..., in these conditions..., consequently...
It is appropriate to..., it is appropriate to..., it seems desirable...
I would be grateful to you...; I would appreciate...; I would be grateful...
OTHER ADMINISTRATION POLICY FORMS TO USE:
Thanking you in advance for the attention you will give to my request, please accept, Mr. Inspector of the Academy, the expression of my distinguished consideration.
Please accept, Monsieur l'Inspecteur d'Académie, the expression of my highest consideration.
Please accept, Mr. Inspector of the Academy, the expression of my highest consideration (more reverent)
Please accept, Mr. Mayor, the expression of my highest consideration.
Please accept, Mr. Director, the expression of my highest consideration.
Please accept, Mr. Inspector of the Academy, the expression of my respectful greetings.
Please accept, Sir, the assurance of my consideration.
Please accept, Madam, Sir, the expression of my best regards
Please accept, ..., the expression of my respectful feelings.
Please accept, ..., the expression of my most devoted feelings.
Please accept, ..., the assurance of my best regards.
Please accept, ..., the expression of my best regards or the assurance of my consideration.
Please accept or accept,..., my best regards.
Please accept, ..., the expression of my distinguished sentiments.
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